Financial Management (Budget, Fiscal, Risk, Travel, & Audit) – Section 40

New # 40.1  BUDGET MANAGEMENT Book # Resp. Office Resp. Exec. Approval Authority
40.1.1 Budget Planning and Implementation Procedures 6.2.1 VP Univ. Budget SrVPF/T SrVPF/T
40.1.2 Budget Planning and Control  6.2.2  VP Budget 6.2.2 VP Univ. Budget VP Budget SrVPF/T
40.1.3 Budget: Control (Legacy UMDNJ) 00-01-50-05:05 VP Univ. Budget VP Budget SrVPF/T

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New # 40.2  FISCAL MANAGEMENT Book # Resp. Office Resp. Exec. Approval Authority
40.2.1 Controller's Office Responsibilities 1.2.5 F & T SrVPF/T SrVPF/T
40.2.2 Incorporated into 40.2.3 & 6.1.1   F & T SrVPF/T SrVPF/T
40.2.3 Fiscal Responsibilities Associated with the Administration of University Accounts 6.1.2 F & T SrVPF/T SrVPF/T
40.2.4 Invoice Processing 6.1.3 F & T SrVPF/T SrVPF/T
40.2.5 Policies and Procedures for Payment for Intellectual Property, Honoraria or other Miscellaneous Services, and Payments to Nonresident Aliens 6.1.4 F & T SrVPF/T SrVPF/T
40.2.6 Payroll Processing  6.1.5 F & T SrVPF/T SrVPF/T
40.2.7 Petty Cash Funds 6.1.7 F & T SrVPF/T SrVPF/T
40.2.8 Cash Handling 6.1.9 OTO VPF&AT SrVPF/T
40.2.9 State Accounts
rescinded
6.1.14 F & T SrVPF/T SrVPF/T
40.2.10 Equipment Inventory and Property Management 6.1.15 F & T SrVPF/T SrVPF/T
40.2.11 Grant and Contract Accounting 6.1.16 F & T SrVPF/T SrVPF/T
40.2.12 Gratuities, Guests, Gifts, and Use of University Resources 6.4.2 F & T SrVPF/T SrVPF/T
40.2.13 Donor Gift Policy   F & T SrVPF/T SrVPF/T
40.2.14 Investment Policy   F & T SrVPF/T BOG & BOT
40.2.15 Payment Card Acceptance Policy New Policy OTO & OIPS SrVPF/T SrVPF/T
40.2.16 Banking Relationships Policy New Policy OTO VPF&AT SrVPF/T
40.2.18 Entertainment and Receptions  (Under Review) 00-01-50-60:00 F & T SrVPF/T SrVPF/T
40.2.19 Investment Policy for the Short Term Investments New Policy OTO VPF&AT SrVPF/T
40.2.20 Internal Bank Capital Project Financing Program New Policy OTO VPF&AT EVPFA/UT
40.2.21 Debt Management Policy New Policy OTO EVPFA/UT BOG

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New # 40.3  RISK MANAGEMENT & INSURANCE Book # Resp. Office Resp. Exec. Approval Authority
40.3.1 Risk Management and Insurance Policies 5.3.1 Risk Mgmt. SrVPF/T SrVPF/T
40.3.2 Housestaff Immunizations and Health Requirements 00-01-40-45:00 Risk Mgmt. & RBHS Chan. SVPF/T SVPF/T
40.3.3 Tuberculosis Surveillance 00-01-40-42:00 Risk Mgmt. SrVPF/T SrVPF/T
40.3.4 Use of Occupational Medicine Services 30-01-20-50:00 Risk Mgmt. SrVPF/T SrVPF/T
40.3.5 HIV, HBV, HCV 00-01-45-52:00 Risk Mgmt & RBHS Chan SrVPF/T SrVPF/T
40.3.7 Bloodborne Pathogens 00-01-45-50:00 Risk Mgmt. SrVPF/T SrVPF/T
40.3.8 Management of Potential Occupational/ Educational Exposures to HIV, HBV, and HCV 00-01-40-40:10 Risk Mgmt. & RBHS Chan. SrVPF/T SrVPF/T

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New # 40.4  TRAVEL AND BUSINESS MEAL EXPENSE POLICIES & PROCEDURES Book # Resp. Office Resp. Exec. Approval Authority
40.4.1 Travel, Travel Incidentals, and Meal Expense Policy 6.1.10 F & T SrVPF/T SrVPF/T
  Policies and Procedures Concerning Business Meals 6.1.11 incorporated in policy 40.4.1 SrVPF/T SrVPF/T
  Policies and Procedures Concerning the Use of the Request for Payment Form and the Travel and Business Expense Report 6.1.12 incorporated in policy 40.4.1 SrVPF/T SrVPF/T
40.4.2 Rutgers University Faculty and Staff International Travel Policy New Policy VP/IGA & Risk Mgmt EV Acad. & SrVPF/T EV Acad. & SrVPF/T

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New # 40.5  INTERNAL AUDIT Book # Resp. Office Resp. Exec. Approval Authority
40.5.1 University Policy on Internal Control New Policy Interal Audit President BOG

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Legend for Abbreviations

Titles Offices
BOG - Board of Governors Acad. Affairs - Office of Academic Affairs
BOT - Board of Trustees Admin. - Office of Administration
EVP Acad - Executive Vice President for Academic Affairs Facil/Capital Plan. - Facilities and Capital Planning
EVPFA/UT - Executive Vice President for Finance and Administration and University Treasurer F & T - Office of Finance and Treasurer
Secy Univ - Office of the Secretary of the University OIT - Office of Information Technology
SrVP/A - Senior Vice President for Administration ORSP - Office of Research and Sponsored Programs
SrVPF/T - Senior Vice President for Finance and Treasurer Risk Mgmt - Office of Risk Management and Insurance
SrVP/Gen Counsel - Senior Vice President and General Counsel Secy Univ - Office of the Secretary of the University
VP Budget - Vice President for University Budgeting UHR - University Human Resources
VP IT - Vice President for Information Technology UCM - University Communications and Marketing
VP UCM - Vice President for University Communications and Marketing OTO - Office of Treasury Operations
VPF&AT - Vice President for Finance and Associate Treasurer OIPS - Office of Information Protection and Security
RBHS Chan. - RBHS Chancellor VP/IGA - Vice President for International and Global Affairs
  UB - University Budgeting

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