Financial Management (Budget, Fiscal, Risk, Travel & Audit) – Section 40

New # 40.1  BUDGET MANAGEMENT Book # Resp. Office Resp. Exec. Approval Authority
40.1.1 Budget Planning and Implementation Procedures 6.2.1 VP Univ. Budget SrVPF/T SrVPF/T
40.1.2 Unrestricted Operating Budget Fund Sources (Formerly State Accounts) 6.2.2 VP Univ. Budget VP Budget SrVPF/T
40.1.3 Budget: Control (Legacy UMDNJ) 00-01-50-05:05 VP Univ. Budget VP Budget SrVPF/T

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New # 40.2  FISCAL MANAGEMENT Book # Resp. Office Resp. Exec. Approval Authority
40.2.1 Controller's Office Responsibilities 1.2.5 F & T SrVPF/T SrVPF/T
40.2.2 Incorporated into 40.2.3 & 6.1.1   F & T SrVPF/T SrVPF/T
40.2.3 Fiscal Responsibilities Associated with the Administration of University Accounts 6.1.2 F & T SrVPF/T SrVPF/T
40.2.4 Invoice Processing
Rescinded and incorporated into 20.1.11		 6.1.3 F & T SrVPF/T SrVPF/T
40.2.5 Policies and Procedures for Payment for Intellectual Property, Honoraria or other Miscellaneous Services, and Payments to Nonresident Aliens 6.1.4 F & T SrVPF/T SrVPF/T
40.2.6 Payroll Processing  6.1.5 F & T SrVPF/T SrVPF/T
40.2.7 Petty Cash Funds 6.1.7 UCO EVP–CFO&UT EVP–CFO&UT
40.2.8 Cash Handling 6.1.9 OTO AVP/F&AT EVP–CFO&UT
40.2.9 State Accounts
Rescinded		 6.1.14 F & T SrVPF/T SrVPF/T
40.2.10 Equipment Inventory and Property Management 6.1.15 F & T SrVPF/T SrVPF/T
40.2.11 Research Financial Services 6.1.16 Acad. Affairs EVP Acad. EVP Acad.
40.2.12 Gratuities, Guests, Gifts, and Use of University Resources
(Changed to Policy 60.1.31)		 6.4.2 F & T SrVPF/T SrVPF/T
40.2.13 Donor Gift Policy n/a UCO EVP–CFO&UT BOG
40.2.14 Investment Policy n/a UIO EVP–CFO&UT BOG & BOT
40.2.15 Payment Card Acceptance Policy n/a UT AVP&AT EVP-CFO&UT
40.2.16 Banking Relationship Policy n/a UT DIR Treas VPF&AT
40.2.18 Entertainment and Receptions  (Under Review) 00-01-50-60:00 F & T SrVPF/T SrVPF/T
40.2.19 Investment Policy for Operating Funds n/a UT AAVP&UT EVP-CFO&UT
40.2.20 Internal Bank Financing Program n/a UT AVP&AT EVP-CFO&UT
40.2.21 Debt Management Policy n/a UT EVP/F&A/UT BOG
40.2.22 Employee Relocation Expense Reimbursement 6.1.13 UCO & Procure. VPF/B EVP/F&A/UT
40.2.23 Policy Governing Century Bonds n/a UT EVP/F&A/UT BOG
40.2.24 Leasing of Real Estate n/a Real Estate EVP/F&A/UT BOG

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New # 40.3  RISK MANAGEMENT & INSURANCE Book # Resp. Office Resp. Exec. Approval Authority
40.3.1 Risk Management and Insurance Policies 5.3.1 Risk Mgmt. SrVPF/T SrVPF/T
40.3.2 Housestaff Immunizations and Health Requirements
(Changed to Policy 100.3.3)		 00-01-40-45:00 Risk Mgmt. & RBHS Chan. SVPF/T SVPF/T
40.3.3 Tuberculosis Surveillance
(Changed to Policy 100.3.2)		 00-01-40-42:00 Risk Mgmt. SrVPF/T SrVPF/T
40.3.4 Use of Occupational Medicine Services 30-01-20-50:00 Risk Mgmt. SrVPF/T SrVPF/T
40.3.5 HIV, HBV, HCV 00-01-45-52:00 Risk Mgmt & RBHS Chan SrVPF/T SrVPF/T
40.3.7 Bloodborne Pathogens 00-01-45-50:00 Risk Mgmt. SrVPF/T SrVPF/T
40.3.8 Management of Potential Occupational/ Educational Exposures to HIV, HBV, and HCV 00-01-40-40:10 Risk Mgmt. & RBHS Chan. SrVPF/T SrVPF/T

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New # 40.4  TRAVEL AND BUSINESS MEAL EXPENSE POLICIES & PROCEDURES Book # Resp. Office Resp. Exec. Approval Authority
40.4.1 Travel and Business Expense Policy 6.1.10 Procure. AVP&CPO EVP/F&A/UT
  Policies and Procedures Concerning Business Meals 6.1.11 incorporated in policy 40.4.1 SrVPF/T SrVPF/T
  Policies and Procedures Concerning the Use of the Request for Payment Form and the Travel and Business Expense Report 6.1.12 incorporated in policy 40.4.1 SrVPF/T SrVPF/T
40.4.2 Rutgers University Faculty and Staff International Travel Policy n/a VP/IGA & Risk Mgmt EVP Acad & EVP-CFO&UT EVP Acad & EVP-CFO&UT

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New # 40.5  INTERNAL AUDIT Book # Resp. Office Resp. Exec. Approval Authority
40.5.1 University Policy on Internal Control New Policy  Audit President BOG

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Legend for Abbreviations

Titles Offices
AVP&AT - Associate Vice President and Associate Treasurer Acad. Affairs - Office of Academic Affairs
AVP&CPO - Associate Vice President and Chief Procurement Officer Admin. - Office of Administration
AVP/F&AT - Associate Vice President for Finance and Associate Treasurer Audit - Internal Audit
BOG - Board of Governors Facil/Capital Plan. - Facilities and Capital Planning
BOT - Board of Trustees F & T - Office of Finance and Treasurer
Dir Treas - Director Treasury Operations OIPS - Office of Information Protection and Security
EVP Acad - Executive Vice President for Academic Affairs OIT - Office of Information Technology
EVP-CFO&UT - Executive Vice President - Chief Financial Officer and University Treasurer OOS - Office of the Secretary of the University
EVP/F&A/UT - Executive Vice President for Finance and Administration and University Treasurer ORSP - Office of Research and Sponsored Programs
RBHS Chan. - RBHS Chancellor Procure. - University Procurement Services
SrVP/A - Senior Vice President for Administration Risk Mgmt - Office of Risk Management and Insurance
SrVPF/T - Senior Vice President for Finance and Treasurer UB - University Budgeting
SrVP/Gen Counsel - Senior Vice President and General Counsel UCM - University Communications and Marketing
U.SEC. - Secretary of the University UCO - University Controller's Office
VP Budget - Vice President for University Budgeting UEO - University Endowment Office
VP IT - Vice President for Information Technology UHR - University Human Resources
VPF&AT - Vice President for Finance and Associate Treasurer UIO - University Investment Office
VPF&B - Vice President for Finance and Budget UT - University Treasury
VP UCM - Vice President for University Communications and Marketing VP IGA - Vice President for International and Global Affairs

 

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