Financial Management (Budget, Fiscal, Risk, Travel & Audit) – Section 40
New # | 40.1 BUDGET MANAGEMENT | Book # | Resp. Office | Resp. Exec. | Approval Authority |
---|---|---|---|---|---|
40.1.1 | Budget Planning and Implementation Procedures | 6.2.1 | VP Univ. Budget | SrVPF/T | SrVPF/T |
40.1.2 | Unrestricted Operating Budget Fund Sources (Formerly State Accounts) | 6.2.2 | VP Univ. Budget | VP Budget | SrVPF/T |
40.1.3 | Budget: Control (Legacy UMDNJ) | 00-01-50-05:05 | VP Univ. Budget | VP Budget | SrVPF/T |
New # | 40.2 FISCAL MANAGEMENT | Book # | Resp. Office | Resp. Exec. | Approval Authority |
---|---|---|---|---|---|
40.2.1 | Controller's Office Responsibilities | 1.2.5 | F & T | SrVPF/T | SrVPF/T |
Incorporated into 40.2.3 & 6.1.1 | F & T | SrVPF/T | SrVPF/T | ||
40.2.3 | Fiscal Responsibilities Associated with the Administration of University Accounts | 6.1.2 | F & T | SrVPF/T | SrVPF/T |
Rescinded and incorporated into 20.1.11 |
6.1.3 | F & T | SrVPF/T | SrVPF/T | |
40.2.5 | Policies and Procedures for Payment for Intellectual Property, Honoraria or other Miscellaneous Services, and Payments to Nonresident Aliens | 6.1.4 | F & T | SrVPF/T | SrVPF/T |
40.2.6 | Payroll Processing | 6.1.5 | F & T | SrVPF/T | SrVPF/T |
40.2.7 | Petty Cash Funds | 6.1.7 | UCO | EVP–CFO&UT | EVP–CFO&UT |
40.2.8 | Cash Handling | 6.1.9 | OTO | AVP/F&AT | EVP–CFO&UT |
Rescinded |
6.1.14 | F & T | SrVPF/T | SrVPF/T | |
40.2.10 | Equipment Inventory and Property Management | 6.1.15 | F & T | SrVPF/T | SrVPF/T |
40.2.11 | Research Financial Services | 6.1.16 | Acad. Affairs | EVP Acad. | EVP Acad. |
Gratuities, Guests, Gifts, and Use of University Resources (Changed to Policy 60.1.31) |
6.4.2 | F & T | SrVPF/T | SrVPF/T | |
40.2.13 | Donor Gift Policy | n/a | UCO | EVP–CFO&UT | BOG |
40.2.14 | Investment Policy | n/a | UIO | EVP–CFO&UT | BOG & BOT |
40.2.15 | Payment Card Acceptance Policy | n/a | UT | AVP&AT | EVP-CFO&UT |
40.2.16 | Banking Relationship Policy | n/a | UT | DIR Treas | VPF&AT |
40.2.18 | Entertainment and Receptions (Under Review) | 00-01-50-60:00 | F & T | SrVPF/T | SrVPF/T |
40.2.19 | Investment Policy for Operating Funds | n/a | UT | AAVP&UT | EVP-CFO&UT |
40.2.20 | Internal Bank Financing Program | n/a | UT | AVP&AT | EVP-CFO&UT |
40.2.21 | Debt Management Policy | n/a | UT | EVP/F&A/UT | BOG |
40.2.22 | Employee Relocation Expense Reimbursement | 6.1.13 | UCO & Procure. | VPF/B | EVP/F&A/UT |
40.2.23 | Policy Governing Century Bonds | n/a | UT | EVP/F&A/UT | BOG |
40.2.24 | Leasing of Real Estate | n/a | Real Estate | EVP/F&A/UT | BOG |
New # | 40.3 RISK MANAGEMENT & INSURANCE | Book # | Resp. Office | Resp. Exec. | Approval Authority |
---|---|---|---|---|---|
40.3.1 | Risk Management and Insurance Policies | 5.3.1 | Risk Mgmt. | SrVPF/T | SrVPF/T |
Housestaff Immunizations and Health Requirements (Changed to Policy 100.3.3) |
00-01-40-45:00 | Risk Mgmt. & RBHS Chan. | SVPF/T | SVPF/T | |
Tuberculosis Surveillance (Changed to Policy 100.3.2) |
00-01-40-42:00 | Risk Mgmt. | SrVPF/T | SrVPF/T | |
40.3.4 | Use of Occupational Medicine Services | 30-01-20-50:00 | Risk Mgmt. | SrVPF/T | SrVPF/T |
40.3.5 | HIV, HBV, HCV | 00-01-45-52:00 | Risk Mgmt & RBHS Chan | SrVPF/T | SrVPF/T |
40.3.7 | Bloodborne Pathogens | 00-01-45-50:00 | Risk Mgmt. | SrVPF/T | SrVPF/T |
40.3.8 | Management of Potential Occupational/ Educational Exposures to HIV, HBV, and HCV | 00-01-40-40:10 | Risk Mgmt. & RBHS Chan. | SrVPF/T | SrVPF/T |
New # | 40.4 TRAVEL AND BUSINESS MEAL EXPENSE POLICIES & PROCEDURES | Book # | Resp. Office | Resp. Exec. | Approval Authority |
---|---|---|---|---|---|
40.4.1 | Travel and Business Expense Policy | 6.1.10 | Procure. | AVP&CPO | EVP/F&A/UT |
Policies and Procedures Concerning Business Meals | 6.1.11 | incorporated in policy 40.4.1 | SrVPF/T | SrVPF/T | |
Policies and Procedures Concerning the Use of the Request for Payment Form and the Travel and Business Expense Report | 6.1.12 | incorporated in policy 40.4.1 | SrVPF/T | SrVPF/T | |
40.4.2 | Rutgers University Faculty and Staff International Travel Policy | n/a | VP/IGA & Risk Mgmt | EVP Acad & EVP-CFO&UT | EVP Acad & EVP-CFO&UT |
New # | 40.5 INTERNAL AUDIT | Book # | Resp. Office | Resp. Exec. | Approval Authority |
---|---|---|---|---|---|
40.5.1 | University Policy on Internal Control | New Policy | Audit | President | BOG |
Legend for Abbreviations
Titles | Offices |
---|---|
AVP&AT - Associate Vice President and Associate Treasurer | Acad. Affairs - Office of Academic Affairs |
AVP&CPO - Associate Vice President and Chief Procurement Officer | Admin. - Office of Administration |
AVP/F&AT - Associate Vice President for Finance and Associate Treasurer | Audit - Internal Audit |
BOG - Board of Governors | Facil/Capital Plan. - Facilities and Capital Planning |
BOT - Board of Trustees | F & T - Office of Finance and Treasurer |
Dir Treas - Director Treasury Operations | OIPS - Office of Information Protection and Security |
EVP Acad - Executive Vice President for Academic Affairs | OIT - Office of Information Technology |
EVP-CFO&UT - Executive Vice President - Chief Financial Officer and University Treasurer | OOS - Office of the Secretary of the University |
EVP/F&A/UT - Executive Vice President for Finance and Administration and University Treasurer | ORSP - Office of Research and Sponsored Programs |
RBHS Chan. - RBHS Chancellor | Procure. - University Procurement Services |
SrVP/A - Senior Vice President for Administration | Risk Mgmt - Office of Risk Management and Insurance |
SrVPF/T - Senior Vice President for Finance and Treasurer | UB - University Budgeting |
SrVP/Gen Counsel - Senior Vice President and General Counsel | UCM - University Communications and Marketing |
U.SEC. - Secretary of the University | UCO - University Controller's Office |
VP Budget - Vice President for University Budgeting | UEO - University Endowment Office |
VP IT - Vice President for Information Technology | UHR - University Human Resources |
VPF&AT - Vice President for Finance and Associate Treasurer | UIO - University Investment Office |
VPF&B - Vice President for Finance and Budget | UT - University Treasury |
VP UCM - Vice President for University Communications and Marketing | VP IGA - Vice President for International and Global Affairs |